Administrative Assistant – Office Clerk

Administrative Assistant – Office Clerk

  • Organize and provide documents, reports and information to department and external clients
    • Create and maintain active files
    • Plan meetings and conference calls and arrange and manage meetings
    • Take and compile minutes of meeting
    • Initiate purchase requisitions
    • Order office supplies and equipment
    • Maintain files and folders
    • Maintain weekly schedules for employees
    • Handle and screen telephone calls, routine mail and reallocate as required
    • Process client orders, invoices and payments
    • Perform basic bookkeeping activities
    • Create and maintain database records
    • Manage front office operations
    • Manage calendars
    • Plan and organize meetings and events

QUALIFICATIONS:

  1. Must be able to work with sensitive information by maintaining a high level of confidentiality and professionalism
  2. Intermediate/Advanced PC skills including Microsoft Office Suite
  3. Basic reading, writing, and arithmetic skills required
  4. Knowledge of telephone protocol and able to handle multiple line phone systems
  5. Duties require professional verbal and written communication skills and the ability to type 40 wpm
  6. Ability to work independently, multi-task and willingness to learn new skills.
  7. Strong attention to detail.
  8. Bi-Lingual preferred but not required

**Will be tested on Word / Excel / Typing / Data Entry

**Other duties as assigned or required by management.